Has Your PTA Completed These Tasks?
New Exec Board Roster:
If we at Council PTA have not already received the Executive Board Roster for your unit this new fiscal year, then the new president should send in the roster. We require a complete board roster, but the most important names and addresses that the council needs to keep on file are those of the President, Secretary and Treasurer. If at any time you have a change in your board roster, please contact us.
Even if your PTA has not purchased PTAEZ your board has access to two (2) features – Officer/Board Member Contact and Document Manager. With these two features you can maintain a current list of officers – who will then receive news via email from Council, District, State and National PTA and you can upload the documents that PTA requires to be on file for all PTAs.
Year end audit:
The fiscal year end for most PTAs is June 30 and the audit should be completed by the outgoing Unit Auditor. Audits should be completed as soon as possible during the summer months to allow for the incoming treasurer to get started with the most recent year’s records. When your audit is complete, please send a copy to us.
Annual Financial Report:
The Treasurer is responsible for completing the Annual Financial Report. This report is available in your PTA Toolkit. When your annual financial report is complete, please send a copy to us.
Check Signing Authority:
You must visit your bank during the summer to complete new bank authorization signature cards based on your incoming board. Check your Bylaws, Article VI Section 6 (f) to determine who can and cannot sign checks. You must have two signatures on all checks. You will need to bring a copy of your PTA/PTSA minutes where the signers are specified.
During the summer months, the incoming president should plan to meet with the new treasurer and Budget Committee to develop a proposed budget for the year. When your budget is complete, please send a copy to us.
Unit PTA Website:
Update your PTA website with school year information.
We’re here to help!
If you have any questions regarding your school’s PTA, please do not hesitate to CONTACT US.